How (And Why) To Stop Wasting Time Looking For Files On Your Computer

Here’s a tip that has proven more useful than having a tabbed file explorer like XYplorer or even nifty customisable shortcut buttons in that explorer.

Create shortcut links for all your frequently visited folders and put them in your own favourites or special folder, then put links to THAT folder everywhere.

wolf_shortcutIf your work is spread across many different folders in varying locations which you can’t change because other people need access to them, creating a central location that you can access them all from will save you a lot of time and unnecessary searching. Combine that with links to that special ‘links’ folder on your desktop, on your taskbar and in the quick access pane in File Explorer for instant access anywhere.

I waited a long time to do this but it has paid off so much in just a couple of weeks. I feel more confident about where everything is and am more focused on my tasks, rather than searching through folders trying to remember what the exact path was.

You may think it’s better to navigate the network manually until you learn the folder structures better, but you’ll learn them eventually anyway, don’t spend all that time looking around for folders when you can have direct links!

I also rename the shortcut links once they are in my special folder to remind me of what reports I use them for, and to allow me to re-sort them easily into the order I prefer.

Another example of why you might want to rename your shortcut links, is how I use certain words in square brackets like tags to show that several folders are related, such as [KPI] for shortcut links related to KPI reporting ([KPI] monthly reporting, [KPI] retention, etc.).

So don’t delay (like I did), make shortcut links today and reap the benefits of better ways of working!

Tell me what you think

This site uses Akismet to reduce spam. Learn how your comment data is processed.

%d bloggers like this: